Artificial Intelligence Booking Calendar
Appointments on Autopilot
Imagine having a dedicated sales person looking at your calendar of appointments every day and following up on your existing customers to book new appointments for their favourite services. Now imagine if this didn’t cost you anything extra.
In a nutshell, this is what the OrbisX AI appointment robot is all about.
The AI booking robot scans your calendar every day to find days that could use a few extra appointments and then the AI robot contacts your customers to book appointments on those days.
The best part is it is fully customizable with your own rules for each service so you can truly harness the power of OrbisX and book your appointments on autopilot – totally handsfree.
How does it work?
Simply set the rules you want the AI robot to follow for each of your services and the artificial intelligence appointment booking magic will start working 24/7 to keep your calendar full of jobs.
Start by choosing the service and then specify the last appointment time. Let’s assume you create a new rule for Detailing service with a last appointment of 6 months. The AI robot will scan the database for all customers who got their car detailed 6 months ago. Then the AI robot will analyze your calendar of jobs looking for days that have few or no appointments booked. Once the AI robot finds some ideal days that could use a few extra appointments, the AI robot will email and SMS text customers matching the criteria with suggested appointment dates.
The email and text SMS messages will contain a unique link to your custom booking calendar in the OrbisX system. Customers can click the link and book an appointment on the suggested day.
It’s like having an extra staff member doing follow up calls with existing customers to get them to book another appointment.
Create rules for the AI Robot based on your business
Easily setup rules for the AI Robot to follow so that appointments are booked and followups handled exactly how you want the OrbisX artificial intelligence to behave so you can get back to running your shop and leave the heavy lifting to our booking robot.
Let’s Look at a Real-World Example Together
To truly show you the power of the AI booking robot, let’s look at some examples together using real-world scenarios from one of our customers.
Auto World is a shop in Ottawa, ON (Canada) that offers detailing, ceramic coating, tinting and more.
Rule #1 – Detailing
Auto World recommends customers have their vehicle detailed every 6 months at a minimum so the AI booking robot is setup to look for days with less than 5 appointments and reach out to customers with a last detailing service from 6 months ago. This results in bookings for customers to get their semi-annual detailing service completed.
Rule #2 – Ceramic Coating
Most of the ceramic coating jobs done at Auto World have a 3 year warranty so the AI booking robot is setup to look for days with less than 3 appointments and reach out to customers with a last ceramic coating service from 3 years ago. This results in bookings for customers to renew their ceramic coating with a new paint correction & ceramic coating service.
Rule #3 – Headlight restoration
The headlight restoration service lasts for approximately 8-12 months with the methods used at Auto World so the AI booking robot is setup to look for days with less than 10 appointments and reach out to customers with a last headlight restoration service from 9 months ago. This results in bookings for customers to get another headlight restoration service to renew their aging headlights.
The AI Booking Robot is Exactly What You Need
As you can see, the AI appointment booking robot built into the OrbisX system is extremely powerful and ensures that your calendar is fully booked as much as possible. As a shop owner, you are busy with a million things and there isn’t always enough time in a day to follow up on your existing customers to book more appointments.
This is where the AI booking robot comes in and does the heavy lifting for you by scanning your calendar for days that can use more appointments and contacts your customers for you while you focus on the other important aspects of managing your business.
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